How to Future Proof Your Network Before You Move Offices

Moving into a new office should feel exciting not stressful. 
But one of the most overlooked parts of any move is also one of the most critical: your network infrastructure. 

Internet delays, weak Wi-Fi or outdated cabling can turn move in day into a nightmare. And once the walls are up every fix gets more expensive. 

At ColdSpace Technologies, we help businesses make their office transitions seamless by planning their network the right way before they move. 
Here’s how to future proof your new office so your tech is ready from day one (and scalable for years to come).

1. Start IT Planning Early Before You Sign the Lease 

You’d be surprised how many office buildouts get delayed because the internet wasn’t ordered soon enough. 
ISPs can take 30-90 days to install a new circuit, and low-voltage wiring often happens in the same phase as electrical work. 

ColdSpace Tip: 
Loop your IT partner in early to: 

• Check available ISPs and fiber options in the building 

• Confirm demarcation (where internet enters the suite) 

• Evaluate power and conduit needs for your racks or closets 

• Review floorplans for Wi-Fi and device placement 

A 15-minute consult before you sign can save weeks of headaches later. 

2. Design Cabling for Growth, Not Just for Today 

Cabling is the backbone of your network and once the drywall goes up, it’s expensive to change. 
So plan for scalability from the start. 

Best Practices: 

• Use Cat6A cabling (10Gbps ready and Power over Ethernet capable) 

• Run dual drops to each workstation 

• Add conduit and pull strings for future devices 

• Oversize racks and patch panels 

• Leave space for extra network gear (you’ll thank yourself later) 

ColdSpace Philosophy: 
It costs pennies to install a cable now and hundreds to add one after construction. 

3. Map Out Wi-Fi Coverage Before You Move 

If you’re planning Wi-Fi by “guess and hope” you’ll end up with dead zones. 

The fix: 
Conduct a Wi-Fi heat map survey before installation. 
This shows exactly where your access points should go for full coverage no weak signals, no dead spots. 

We design Wi-Fi networks using UniFi or Omada enterprise systems that scale easily and can be monitored remotely. 

4. Plan for Redundancy and Reliability 

Internet downtime = business downtime. 
A future proof network has built in safety nets. 

Checklist: 

• Primary fiber or cable internet circuit 

• Secondary LTE or 5G backup for failover 

• Battery backups (UPS) for all network gear 

• Surge protection on critical hardware 

• Dual power feeds for key systems (if possible) 

ColdSpace designs every network with automatic failover, so even if your main ISP drops, your team stays online.

 5. Segment and Secure Your Network 

A new space is the perfect opportunity to tighten security and streamline performance. 
Instead of putting everything on one flat network, segment it smartly. 

VLAN Breakdown Example: 

• Office VLAN: computers, printers, servers 

• Guest VLAN: isolated, internet only access 

• IoT VLAN: cameras, thermostats, smart devices 

Add Multi-Factor Authentication (MFA), strong passwords, and next gen firewalls to keep everything protected from day one. 

6. Test, Document and Label Everything 

When setup happens under move in pressure, documentation often gets skipped and that’s how confusion starts. 
Future proofing means giving your business full visibility and control. 

Before turnover, make sure you have: 

• Network diagrams and VLAN maps 

• Device credentials and IP assignments 

• ISP account information 

• Wi-Fi passwords (for all VLANs) 

• Cable labels and rack photos 

At ColdSpace, we deliver this as part of every setup because we believe in radical transparency, not gatekeeping.

7. Back It All Up Before the Move 

It’s rare, but we’ve seen it equipment gets dropped, hard drives fail or someone accidentally wipes shared files during a move. 

The fix: 

• Verify that backups are current and tested 

• Ensure your cloud backups (Microsoft 365, Google Workspace) are working 

• Document recovery procedures just in case 

If anything goes wrong, you’ll have everything you need to get back up fast. 

ColdSpace’s Take: Smart Planning Beats Fast Fixes 

A move is more than a change of address it’s a chance to upgrade how your business runs. 
By thinking ahead, you’ll avoid downtime, save money and build a network that can grow with you. 

At ColdSpace Technologies, we specialize in Built Smart IT planning and implementing technology that works beautifully from day one and scales effortlessly as you grow. 
Because the best time to fix network issues is before they happen. 

Moving Offices Soon? Let’s Make It Painless. 

Schedule your Built Smart IT Consultation today. 
We’ll review your new space, coordinate your vendors and create a future proof network plan tailored to your business. 

Schedule My Free Tech Assessment